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Clayfolk Point System

In 2001 Clayfolk adopted a points system as a way to acknowledge and reward members who have put so much of their time and effort into the organization's success. In turn, accumulated points provide a fair way to allocate limited booth space at the annual Clayfolk show. The annual Clayfolk show is not juried, however, because of limited venue space, participation is regulated by this points system. Points are tallied at the end of January and added to the previous points accumulated; point totals are published yearly in the July/August newsletter.

In general, the ways to earn points include one's annual membership, attendance at meetings, service as an officer, chairing an activity during the year and chairing activities in the annual show. The accumulation of points is important because the more points accumulated, the greater the likelihood one will be able to participate in the show. Points are also used in selecting a member's booth location.

Opportunities to
Points
Suggested
Special details 
Earn Points 
Earned
Term
President
15
Elected yearly
Can be re-elected
Vice President
6
Elected yearly
Can be re-elected
Co-Treasurer
12
Elected yearly
Can be re-elected
Co-Treasurer (Show)
12
Elected yearly
Can be re-elected
Secretary
9
Elected yearly
Can be re-elected
Members at large
3
Elected yearly
Can be re-elected - 3 positions
Co-Workshops
5
2 years
One new co-chair chosen yearly
Co-Workshops
5
2 years
One new co-chair chosen yearly
Empty Bowls - Jackson
6
3 years
Jackson County
Empty Bowls - Josephine
6
3 Years
Josephine County
eNews
4
3 years
Library Chair
3
3 years
Library Committee
1
1 year
Two (2) members
Library Trainee
1
1 year
Membership
9
3 years
Newsletter
15
3 years
Photography Chair
5
3 years
Points
9
3 years
Program chair
3
3 years
Program presenter
2
Scholarship Chair
3
5 years
Selected from past committee members
Scholarship Committee
2
3 years
Up to four (4) members
Webmaster
6
3 years
Attend general meeting
1
Host general meeting
2
Annual membership
3

General Point Guidelines

Renewing members earn three points for each year of dues paid. New members joining anytime during the membership year earn all three membership points. The membership year runs January 1 through December 31 and points will be tallied on January 31.

Members earn one point for each general meeting they attend. The Clayfolk secretary provides a roster so members can sign in. Each member is personally responsible for signing in. The secretary will submit the roster to the Points Chairperson, who will credit each member with points.

Most committee positions become available every two or three years. At the end of the suggested term for a position, the opening will be announced at general meetings, in the newsletter, and by eNews. Members interested in being considered for the opening should submit a short letter of interest to the Board. If no one is interested in applying for the position, the current chair may continue in that position. The chair of both the library and scholarship committees is selected from those who have served as a committee member in prior years whenever possible. Certain positions require skills and experience that can only be gained over time and will be replaced on a longer rotational basis.

For committee work (non-show related), the committee chair is responsible for submitting the information to the Points Chairperson. Couples have one set of record keeping per membership, so one set of points. If these couples break their union or decide to have separate memberships, they decide how to divide their points. Committee chairs have the discretion to not award full points for members' inadequate participation.

If a member drops his or her membership, and later rejoins Clayfolk, he/she will not lose the points accumulated at the time of departure. The member will be responsible for keeping track of the points and will need to provide appropriate documentation to the Points Chair at the time of rejoining.

Each Clayfolk member will be given a total of his or her points along with the annual membership list that is published each summer in the newsletter. If a member feels there is an error in his or her total number of points, that member should list the facts in writing to the Points Chair and provide the number of points he or she feels is appropriate. If the situation is not resolved, the member may contact the board for further clarification or to make an appeal.

For a special one-time extraordinary contribution, the Board has the discretion to award points to a deserving member.


Show Point Guidelines

The Show Chair reviews all the applications for the show (due in by June 1 of each year). From the members' list of committee preferences, the Show Chair assigns the chair of each committee, the committee members, and the trainee if appropriate.

Points are listed above for chairing a show committee and being a trainee. Typically most chair positions are two or three years and trainee positions are for one year. Information about available chair and trainee positions will be outlined in the spring newsletter. For chairs to receive all their points, they are required to attend 2 out of 3 mandatory meetings. No points are given for participation in the annual show or for the committee work done for the show.

 
Suggested
Trainee
Trainee
Points
Term
one year
Points
Show Chair
15
3 years
Yes
5
Advertising
12
3 years
Yes
2
Promotions
8
3 years
Yes
2
Sales
8
3 years
Yes
2
VISA
8
3 years
Yes
2
Building
8
3 years
Yes
2
Group Booth
8
3 years
Yes
2
Sales Tags
6
3 years
Yes
2
Cash/Checks
6
3 years
Yes
2
Demonstrations
6
2 years
Yes
1
Childrens' Area
6
2 years
Yes
1
Mailing
6
3 years
Yes
2
Info Pack/Workshifts
6
2 years
Yes
2
TV/Radio
4
3 years
Yes
2
Refreshments
4
2 years
None
Music
4
2 years
Ok
1
Signs
4
2 years
Ok
1
Storage Transportation
4
2 years
None
eCard
4
3 years
None
Show Secretary
3
3 years
None
Sunday Door Prize
4
2 years
None
Social Network
2
3 years
None
Photo Ménage
2
3 years
None
Floor plan/Map
2
3 years
None

You can download a complete listing of the job descriptions for the various positons (above) by clicking on this LINK.

Thank You

Clayfolk has a wide variety of jobs which need to be accomplished each year to make us the successful organization we are. We especially appreciate the willingness of the members who give their time and effort to lead these tasks.

 

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