Show Committee Descriptions

 Clayfolk Show Committee Descriptions

Promotions:  Promote Clayfolk through print media, includng placing ads and arranging features in newspapers and other print media (in cooperation with Advertising Design), placing notices in monthly calendars of various publications, distributing posters and bookmarks, and installing signs advertising the Show.

TV/Radio:  Promote the show through paid TV and Radio ads and Public Service Announcements.

Advertising Design:  Design mailer, bookmarks, and poster for the Show; design and place paid advertising. Coordinate with Promotions, Social Media, TV/Radio, and Mailer Chairs.

Sales:  Order supplies, oversee set-up and tear down sales area. Do a pre-show training of cashiers. Be team captain for a shift, train committee members.  Committee members do one addition workshift in Sales area as part of committee work.  Committee members do one additional workshift in sales area.

Visa:  Set up and maintain visa machines. Work with the bank, phone company and venue staff.  Work during the show to keep the machines working.

Building:  Responsible for floor layout and electrical cords for booths, phone cords for visa terminals, and interface with the Armory staff. Does periodic safety check on the outside of the building during the Show.

Group Booth:  Set-up and tear down group booth.  Communicate with group booth participants before the show (often group booth participants are new to the show) guide group booth members to choose their spaces to set up. Before show communication, during the show set-up and tear down. Group booth participants can help with set-up/take down as well.

Sales Tags:  Responsible for keeping artists’ pages accurately tallied and ordered alphabetically at the end of each day.

Cash/Check:  Count cash and checks during show. Provide accurate tallies at the end of each day.

Demonstrations:  Set-up and take down demonstration area, get clay and potters wheel for demos. Do a 1 ½ hr demo, organize other demonstrators. Non-committee members who do demos earn 1 point.

Info Pack/ Work shifts:  Assign work shifts, (coordinate with Children’s Area Chair and others if necessary) design and mail participants’ information packet.

Children’s Area:  Set-up and take down Children’s area, get clay (donated if possible). Organize committee shifts to coordinate with general work shifts, coordinate with Work Shift Chair.    Committee members do additional work shifts in Children’s Area on Satuday/Sunday. Committee members do additional shifts in Children’s area.

Mailing:  Keep mailing list current. Oversee printing and mailing of the printing company, coordinate with Advertising Chair.

eCard:  Arranges for customer email addresses to be entered into a data base. Responsible for sending out annual eCard. Trains greeters on use of computer and inputting e-mail addresses.

Refreshments:  Provide food and beverages for customers Friday night and for the artists during the show up-stairs.

Music:  Arrange for live music Friday night, keep appropriate music playing during the show, set-up and take down PA system.

Signs:  Responsible for all internal signage (except floor plan), put-up and tear down.  Before show work includes getting signage printed, large sign updated, name tags made.

Storage/Transportation:  Transport to and from the show items in storage.

Sunday Door Prizes:  Sunday 10am-3pm set-up in greeting area, have customers sign up for gift certificate (which gives us feedback on our advertising) and award gift certificates towards pottery purchases.

Names/Floor Plan:  Create and get printed maps of booth layout and names for the public.

Social Network:  Updates social media with on going, and upcoming Clayfolk Show information on Facebook, Twitter, etc. Develops and manages ads on Facebook.

Show Secretary:  Takes minutes at the January and October mandatory chair meetings, which are then sent to Show Committee Chairs and posted on the web site.