Clayfolk General Meeting Agenda

January 28, 2017
Medford Library

  • Potluck/Gift Exchange 1:30, General Meeting 2:00
  • Welcome and Introductions
  • Review last minutes
  • Treasurer’s report

 

Upcoming events

Workshops
Amy Kline – March 19 (Su) and 20 (M) www.clayfolk.org
Annie Chrietzberg —Early Sept 2017   http://earthtoannie.com/

 

Items to Vote On

Proposal for giving Board Members Show Booths
Scholarship fund board representative

 

Board Reports

Conference call option for board meetings
Calendar for 2017

 

Dissemination of Information Chairs:

Newsletter:   Sally Pursell (ex. 12/17). Next newsletter Feb 2017.  Need trainee.
Enews: Patricia Richie (ex. 12/19).  New chair.
Webmaster: Vicki Chamberlain (ex. 12/17) Operations Manual updated.  Need trainee.

 

Committee Chairs: Filled  open positions

Membership: Gwen Childs (ex. 12/19)Empty Bowls: Jackson – Kami Carlson. (ex. 12/19)
Josephine –  Roxianne Hunnicutt & Christine Wood (Ex. 12/19)
Points: Debbie Thompson (ex. 12/17) Need trainee.
Workshops: Clara Lanya and Carole Hayne (ex. 12/17)
Scholarship: Besty Moore. (ex. 12/19)
Program Chair: Need chair(12/19)
Library:  Marydee Bombick (ex. 12/19) Need trainee.
Photo Booth: Christine Wood (ex. 12/16).  Need chair.
Show: Shirley Huff (ex. 12/17) Trainees: Dan Mindard and Mickael Mann


Proposal: Clayfolk Board members get a space in the annual Clayfolk Show & Sale

Pros:

  • Few members apply/volunteer to serve as Board members
  • Filling Board positions is difficult
  • Incentivize members to fill Board positions
  • Encourage continued membership and skills contributions from newer members (Show participation)
  • Full booths to officers, ½ booths to at-large Board members

Cons:

  • Current point system encourages participation in committees,
  • Point policy is intended to encourage members to: serve as Board appointed chair, attend general meetings, be a show committee chair, be a Board member, actively participate
  • Proposal would make point system unequal and unfair-less disruptive options possible
  • The Board needs members that care about Clayfolk, not just getting into the Show
  • Clayfolk is about education and other community services, not just the Show

Other points to ponder:

  • Filled Board positions are necessary for the Show and Clayfolk to function
  • Some show chairs get points and money for their show work,
  • Members generally have to be asked to volunteer to be on the board; they don’t volunteer out right
  • <proposal>Gives new members a chance to learn about the workings of the organization and be in the show.