since
1975
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Information |
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Adobe (pdf) format |
Clayfolk Point System
In 2001 Clayfolk adopted a points system as a way to acknowledge and reward members who have put so much of their time and effort into the organization's success. In turn, accumulated points provide a fair way to allocate limited booth space at the annual Clayfolk show. The annual Clayfolk show is not juried, however, because of limited venue space, participation is regulated by this points system. Points are currently tallied at the end of May (in 2013 points will be tallied at the end of January) and added to the previous points accumulated; point totals are published yearly in the July/August newsletter.
In general, the ways to earn points include one's annual membership, attendance at meetings, service as an officer, chairing an activity during the year and chairing activities in the annual show. The accumulation of points is important because the more points accumulated, the greater the likelihood one will be able to participate in the show. Points are also used in selecting a member's booth location.
General Point Guidelines
Renewing members earn three points for each year of dues paid. New members joining anytime during the membership year earn all three membership points. Currently, the membership year is June 1 to May 31 and points are tallied on May 31. Beginning 2013, the membership year will be January 1 to December 31 and points will be tallied on January 31.
Members earn one point for each general meeting they attend. The Clayfolk secretary provides a roster so members can sign in. Each member is personally responsible for signing in. The secretary will submit the roster to the Points Chairperson, who will credit each member with points.
Most committee positions become available every two or three years. At the end of the suggested term for a position, the opening will be announced at general meetings and in the newsletter. Members interested in being considered for the opening should submit a short letter of interest to the Board. If no one is interested in applying for the position, the current chair may continue in that position. The chair of both the library and scholarship committees is selected from those who have served as a committee member in prior years whenever possible. Certain positions require skills and experience that can only be gained over time and will be replaced on a longer rotational basis.
For committee work (non-show related), the committee chair is responsible for submitting the information to the Points Chairperson. Couples have one set of record keeping per membership, so one set of points. If these couples break their union or decide to have separate memberships, they decide how to divide their points. Committee chairs have the discretion to not award full points for members' inadequate participation.
If a member drops his or her membership, and later rejoins Clayfolk, he/she will not lose the points accumulated at the time of departure. The member will be responsible for keeping track of the points and will need to provide appropriate documentation to the Points Chair at the time of rejoining.
Each Clayfolk member will be given a total of his or her points along with the annual membership list that is published each summer in the newsletter. If a member feels there is an error in his or her total number of points, that member should list the facts in writing to the Points Chair and provide the number of points he or she feels is appropriate. If the situation is not resolved, the member may contact the board for further clarification or to make an appeal.
For a special one-time extraordinary contribution, the Board has the discretion to award points to a deserving member
Opportunities to |
Points |
Suggested |
Special details |
President |
15 |
Elected yearly |
Can be re-elected |
Vice President |
6 |
Elected yearly |
Can be re-elected |
Co-Treasurer |
12 |
Elected yearly |
Can be re-elected |
Co-Treasurer(Show) |
12 |
Elected yearly |
Can be re-elected |
Secretary |
9 |
Elected yearly |
Can be re-elected |
3 Members at large |
3 |
Elected yearly |
Can be re-elected |
Newsletter |
15 |
3 years |
|
Website/eNewsletter |
9 |
3 years |
|
Membership |
9 |
3 years |
|
Points |
9 |
3 years |
|
Empty Bowls |
6 |
3 years |
|
Co-Workshops |
5 |
2 years |
One new co-chair chosen yearly |
Co-Workshops |
5 |
2 years |
One new co-chair chosen yearly |
Scholarship Chair |
3 |
5 years |
Selected from past committee members |
4 Scholarship Members |
2 |
3 years |
|
Library Chair |
2 |
1 year |
Selected from past committee members |
2 Library Members |
1 |
1 year |
|
Splash page) |
3 |
3 years |
|
Program chair |
3 |
3 years |
|
Program presenter |
2 |
|
|
Photo Booth Chair |
5 |
3 years |
|
Attend general meeting |
1 |
|
|
Host general meeting |
2 |
|
|
Annual membership |
3 |
|
|
Show Point Guidelines
The Show Chair reviews all the applications for the show (due in by June 1 of each year). From the members' list of committee preferences, the Show Chair assigns the chair of each committee, the committee members, and the trainee if appropriate.
Points are listed above for chairing a show committee and being a trainee. Typically most chair positions are two or three years and trainee positions are for one year. Information about available chair and trainee positions will be outlined in the spring newsletter. For chairs to receive all their points, they are required to attend 2 out of 3 mandatory meetings. No points are given for participation in the annual show or for the committee work done for the show.
Chairs needed for Clayfolk Sale |
Points |
Suggested Term |
Trainee for one year |
Trainee Points |
Show Chair |
15 |
3 years |
Yes |
5 |
8 |
3 years |
Yes |
2 |
|
TV/Radio |
4 |
3 years |
Yes |
2 |
Advertising |
12 |
3 years |
Yes |
2 |
Sales |
8 |
3 years |
Yes |
2 |
VISA |
8 |
3 years |
Yes |
2 |
Building |
8 |
3 years |
Yes |
2 |
Group Booth |
8 |
3 years |
Yes |
2 |
Sales Tags |
6 |
3 years |
Yes |
2 |
Cash/Checks |
6 |
3 years |
Yes |
2 |
Demonstrations |
6 |
2 years |
Yes |
1 |
Kids Area |
6 |
2 years |
Yes |
1 |
Mailer |
6 |
3 years |
Yes |
2 |
Info Pack/Workshifts |
6 |
2 years |
Yes |
2 |
Refreshments |
4 |
2 years |
None |
|
Music |
4 |
2 years |
Ok |
1 |
Signs |
4 |
2 years |
Ok |
1 |
Storage Transportation |
4 |
2 years |
None |
|
Sunday Door Prize |
3 |
2 years |
None |
|
Floor plan/Map |
1 |
3 years |
None |
|
Thank You
Clayfolk has a wide variety of jobs which need to be accomplished each year to make us the successful organization we are. We especially appreciate the willingness of the members who give their time and effort to lead these tasks.