Points system


Clayfolk Point System

In 2001 Clayfolk adopted a points system as a way to acknowledge and reward members who have put so much of their time and effort into the organization’s success. In turn, accumulated points provide a fair way to allocate limited booth space at the annual Clayfolk show. The annual Clayfolk show is not juried, however, because of limited venue space, participation is regulated by this points system.

Points are tallied at the end of May and added to the previous points accumulated; point totals are published yearly in the July/August newsletter.

In general, the ways to earn points include:

  • Annual membership
  • Attendance at meetings
  • Service as an officer
  • Chairing an activity during the year
  • Chairing activities in the annual show

The accumulation of points is important because the more points accumulated, the greater the likelihood one will be able to participate in the show. Points are also used in selecting a member’s booth location.

Clayfolk has a wide variety of jobs which need to be accomplished each year to make us the successful organization we are. We especially appreciate the willingness of the members who give their time and effort to lead these tasks. Thank you!

General Point Guidelines

Renewing members earn three points for each year of dues paid. New members joining anytime during the membership year earn all three membership points. The membership year runs January 1 through December 31 and points will be tallied on January 31.

Members earn one point for each general meeting they attend. The Clayfolk secretary provides a roster so members can sign in. Each member is personally responsible for signing in. The secretary will submit the roster to the Points Chairperson, who will credit each member with points.

Most committee positions become available every two or three years. At the end of the suggested term for a position, the opening will be announced at general meetings, in the newsletter and by eNews. Members interested in being considered for the opening should submit a short letter of interest to the Board. If no one is interested in applying for the position, the current chair may continue in that position. The chair of both the library and scholarship committees is selected from those who have served as a committee member in prior years whenever possible. Certain positions require skills and experience that can only be gained over time and will be replaced on a longer rotational basis.

For committee work (non-show related), the committee chair is responsible for submitting the information to the Points Chairperson. Couples have one set of record keeping per membership, so one set of points. If these couples break their union or decide to have separate memberships, they decide how to divide their points. Committee chairs have the discretion to not award full points for members’ inadequate participation.

If a member drops his or her membership, and later rejoins Clayfolk, he/she will not lose the points accumulated at the time of departure. The member will be responsible for keeping track of the points and will need to provide appropriate documentation to the Points Chair at the time of rejoining.

Each Clayfolk member will be given a total of his or her points along with the annual membership list that is published each summer in the newsletter. If a member feels there is an error in his or her total number of points, that member should list the facts in writing to the Points Chair and provide the number of points he or she feels is appropriate. If the situation is not resolved, the member may contact the board for further clarification or to make an appeal.

For a special one-time extraordinary contribution, the Board has the discretion to award points to a deserving member.


Click here for a handy Points PDF. Includes point info and job descriptions.

Description of points earned per position:

Special details 
Elected yearly
Can be re-elected
Vice President
Elected yearly
Can be re-elected
Elected yearly
Can be re-elected
Secretary 11 Elected yearly Can be re-elected
Members at large
Elected yearly
Can be re-elected – 3 positions
Outgoing President
Scholarship Fund *Board rep
Elected yearly
Can be re-elected
2 years
Can be split between 2 people
Empty Bowls – Jackson
3 years
Jackson County
Empty Bowls – Josephine
3 Years
Josephine County
3 years
Library Chair
3 years
Library Committee
1 year
Two (2) members
Library Trainee
1 year
3 years
3 years
Photo booth
3 years
3 years
Program chair
3 years
Program presenter
Scholarship Chair
5 years
Selected from past committee members
Scholarship Committee
3 years
Up to four (4) members
Web Master/Social media
3 years
Attend general meeting
Host general meeting
Annual membership

Updated 4/18/2017

Show Point Guidelines

The Show Chair reviews all the applications for the show (due in by June 1 of each year). From the members’ list of committee preferences, the Show Chair assigns the chair of each committee, the committee members, and the trainee if appropriate.

Points are listed above for chairing a show committee and being a trainee. Typically most chair positions are two or three years and trainee positions are for one year. Information about available chair and trainee positions will be outlined in the spring newsletter. For chairs to receive all their points, they are required to attend 2 out of 3 mandatory meetings. No points are given for participation in the annual show or for the committee work done for the show.

Description of points earned per show position:

Position  Points Suggested Term Trainee
one year
Trainee Points
Show Chair 17 3 years Yes 5
Advertising 12 3 years Yes 2
Promotions 8 3 years Yes 2
Sales 8 3 years Yes 2
VISA 8 3 years Yes 2
Building 8 3 years Yes 2
Group Booth 8 3 years Yes 2
Sales Tags 6 3 years Yes 2
Cash/Checks 6 3 years Yes 2
Demonstrations 6 2 years Yes 1
Children’s’ Area 6 2 years Yes 1
Mailing 6 3 years Yes 2
Info Pack/Work-shifts 6 2 years Yes 2
TV/Radio 4 3 years Yes 2
Refreshments 4 2 years None
Music 4 2 years Ok 1
Signs 4 2 years Ok 1
Storage Transportation 4 2 years None
eCard 4 3 years None
Show Secretary 3 3 years None
Sunday Door Prize
Photo Ménage 2 3 years None
Floor plan/Map 2 3 years None